Municipal EU funding agency
Payout management for EU-funded projects
Every payout in a funded project has to stand up to an audit years later. AMCEU brings the request, the review, the approval and the documentation into one continuous workflow.
The brief
A funded EU project is not judged on whether the money arrived, but on whether anyone can still reconstruct why it was released. A single payout carries several roles, supporting documents, review steps and deadlines — and at the end an audit that wants to see all of it.
The solution
A platform that models the whole path of a payout: request with evidence, multi-stage review, approval, documentation. Every state change is written with the person, the time and the reason, and the Jems interface keeps the programme's own data as the record of authority.
The outcome
The state of every payout is readable at any time, and every approval carries its own reasoning — auditable without anyone having to reconstruct a file.
A funding programme does not administer money so much as evidence. The real requirement on a system like this is therefore not the booking but the reconstruction: who decided what, when, on what grounds, and which documents were on the table at that moment. An audit happens years after the payout, often with different people than were involved at the time.
That is why the approval process in AMCEU is not a status column but the core of the application. A request moves through defined steps, each step holds the documents that were valid at that point, and every change writes its own entry with person, time and reason. Nothing is overwritten; the history is the result.
The Jems interface ties the platform to the programme’s monitoring system rather than building a second set of records beside it. That is the decision that carries the system over years: two sources for the same figure are the start of every discrepancy nobody can resolve later.